Terms Conditions

 

OFFICE OF THE HEAD OF CIVIL SERVICE TERMS OF SERVICE

The Effective Date of this Terms of Service is 1st August 2019

Welcome to Office of the Head of Civil Service (OHCS). Read carefully the Terms of Service (TOS) prior to registering for an account on ohcs.gov.gh or using any portion of the website or mobile applications (collectively, the "ohcs.gov.gh site," which consists of all content and pages located within the website domain and all OHCS mobile applications), including accessing any material or other electronic services.

The OHCS hereby issues the Terms of Service (TOS) below which binds all users of its electronic services.

By using the OHCS website, the user accepts and agrees to be legally bound by the Terms and Conditions in the TOS, whether or not you are a registered applicant or user.

 

NOTE: READ CAREFULLY BEFORE ACCESSING. OHCS E-SERVICES

 

A. DISCLAIMERS OF WARRANTY / LIMITATIONS OF LIABILITIES

THE OHCS WEBSITE AND ANY INFORMATION, CONTENT OR SERVICES MADE AVAILABLE ON OR THROUGH THE OHCS WEBSITE ARE PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTY OF ANY KIND (EXPRESS, IMPLIED OR OTHERWISE), INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT, EXCEPT INSOFAR AS ANY SUCH IMPLIED WARRANTIES MAY NOT BE DISCLAIMED UNDER APPLICABLE LAW.

 

OHCS AND THE OHCS PARTICIPANTS (AS HEREINAFTER DEFINED) DO NOT WARRANT THAT THE OHCS WEBSITE WILL OPERATE IN AN UNINTERRUPTED OR ERROR-FREE MANNER, THAT THE OHCS WEBSITE IS FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS, OR THAT THE CONTENT PROVIDED WILL MEET YOUR NEEDS OR EXPECTATIONS.

 

OHCS AND THE OHCS PARTICIPANTS ALSO MAKE NO WARRANTY ABOUT THE ACCURACY, COMPLETENESS, TIMELINESS, OR QUALITY OF THE OHCS WEBSITE OR ANY CONTENT, OR THAT ANY PARTICULAR CONTENT WILL CONTINUE TO BE MADE AVAILABLE. “OHCS PARTICIPANTS” MEANS THE ENTITIES PROVIDING INFORMATION, CONTENT, OR SERVICES FOR THE OHCS WEBSITE, AND THEIR STAFFS.

 

USE OF THE OHCS WEBSITE, AND THE CONTENT AND SERVICES OBTAINED FROM OR THROUGH THE OHCS WEBSITE, IS AT YOUR OWN RISK. YOUR ACCESS TO OR DOWNLOAD OF INFORMATION, MATERIALS, OR DATA THROUGH THE OHCS WEBSITE OR ANY REFERENCE WEBSITES IS AT YOUR OWN DISCRETION AND RISK, AND YOU WILL BE SOLELY RESPONSIBLE FOR ANY DAMAGE TO YOUR PROPERTY (INCLUDING YOUR COMPUTER SYSTEM) OR LOSS OF DATA THAT RESULTS FROM THE DOWNLOAD OR USE OF SUCH MATERIAL OR DATA, UNLESS OTHERWISE EXPRESSLY PROVIDED FOR IN THE PRIVACY POLICY.

 

User Postings Disclaimer

  1. Note that accessing the OHCS WEBSITE, you may be exposed to User Postings from a variety of sources and that neither OHCS nor the OHCS Participants are responsible for the accuracy, usefulness, reliability or intellectual property rights of or relating to such User Postings.

  2. You may also be exposed to User Postings that may be inaccurate, offensive, defamatory, indecent or objectionable as a result of other linkages not under the control of OHCS. You agree to waive, and hereby do waive, any legal or equitable rights or remedies you have or may have against OHCS or any of the OHCS Participants with respect thereto.

  3. Neither OHCS nor any of the OHCS Participants endorse any User Postings or any opinion, recommendation or advice expressed therein. Neither OHCS nor any of the OHCS Participants have any obligation to monitor User Postings or any other user communications through the OHCS WEBSITE.

  4. However, OHCS reserves the right to review User Postings and to exercise its sole discretion to edit or remove, in whole or in part, any User Posting at any time and for any reason, or to allow the OHCS Participants to do so. Without limiting the foregoing, upon receiving notice from a user or a content owner that a User Posting allegedly does not conform to these TOS, OHCS may investigate the allegation and determine in its sole discretion whether to remove the User Posting, which it reserves the right to do at any time and without prior notice.

Links to Other Website

The OHCS website may include hyperlinks to websites maintained or controlled by others. OHCS and the OHCS Participants are not responsible for and do not routinely screen, approve, review or endorse the contents of or use of any of the products or services that may be offered at these websites. If you decide to access linked third-party websites, you do so at your own risk.

 

 

 

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, YOU AGREE THAT NEITHER OHCS NOR ANY OF THE OHCS PARTICIPANTS WILL BE LIABLE TO YOU FOR ANY LOSS OR DAMAGES, EITHER ACTUAL OR CONSEQUENTIAL, ARISING OUT OF OR RELATING TO THESE TERMS OF SERVICE, OR YOUR (OR ANY THIRD PARTY'S) USE OF OR INABILITY TO USE THE OHCS WEBSITE, OR YOUR PLACEMENT OF CONTENT ON THE OHCS WEBSITE, OR YOUR RELIANCE UPON INFORMATION OBTAINED FROM OR THROUGH THE OHCS WEBSITE, WHETHER YOUR CLAIM IS BASED IN CONTRACT, TORT, STATUTORY OR OTHER LAW.

IN PARTICULAR, TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, NEITHER OHCS NOR ANY OF THE OHCS PARTICIPANTS WILL HAVE ANY LIABILITY FOR ANY CONSEQUENTIAL, INDIRECT, PUNITIVE, SPECIAL, EXEMPLARY, OR INCIDENTAL DAMAGES, WHETHER FORESEEABLE OR UNFORESEEABLE AND WHETHER OR NOT OHCS OR ANY OF THE OHCS PARTICIPANTS HAS BEEN NEGLIGENT OR OTHERWISE AT FAULT (INCLUDING, BUT NOT LIMITED TO, CLAIMS FOR DEFAMATION, ERRORS, LOSS OF PROFITS, LOSS OF DATA, OR INTERRUPTION IN AVAILABILITY OF DATA).

 

B. PRIVACY POLICY

  1. The Privacy Policy on the use of the ohcs.gov.gh binds everyone who decides to use it. The Piracy Policy relates to the collection and processing of personal data when one uses the ohcs.gov.gh website. Do not use the OHCS website if you do not want to be bound by the Privacy Policy.

  2. Do not use the OHCS website if you do not understand the Privacy Policy.

MODIFICATION OF TOS

  1. Users are advised to return periodically to this page to ensure familiarity with current versions of TOS.

  1. The OHCS reserves the right to modify the TOS any time it deems it necessary for its operations.

  2. No prior notice shall be given to users

  3. Changes in the TOS shall be effective immediately upon posting on the OHCS website

  4. Users accessing the OHCS website after any changes have been made signify agreement to the modified TOS.

ORGANISATION OF TOS

The TOS on the use of OHCS website is organized as follows:

  • Rules on online conduct

  • Strictly prohibited items

  • User accounts

  • Right to use content on the OHCS Site

  • User postings

  • Certificates and other products & services

  • Trademarks

  • Digital Millennium Copyright Act

  • Disclaimers of Warranty / Limitations of Liabilities

  • Indemnification

  • Additional Terms

 

RULES ON ONLINE CONDUCT

Read carefully the rules on Online Conduct.

  1. You are responsible for the use of the OHCS Website and for any user postings

  2. “User postings” means all content submitted, posted, published or distributed on the ohcs.gov.gh by you or other users of the ohcs.gov.gh website including but not limited to all forum posts, wiki edits, notes, questions, comments, videos, pictures and file uploads.

  3. Using of the ohcs.gov.gh website shall be in strict compliance with all applicable local, national and international laws, rules and regulations including copyright laws, and any laws regarding the transmission of technical data.

  4. You shall not use the ohcs.gov.gh website in any manner intended to damage, disable, overburden or impair any ohcs.gov.gh web server or the networks connected to any ohcs.gov.gh web server or to interfere with any other party’s use and enjoyment of the ohcs.gov.gh website.

  5. You shall not attempt to gain unauthorized access to the ohcs.gov.gh website, other accounts, computer systems, or networks connected to any ohcs.gov.gh website server through hacking, password mining, or any other means.

  6. You shall not obtain or attempt to obtain any materials or information stored on the ohcs.gov.gh website, its servers, or associated computers through any means not intentionally made available through the ohcs.gov.gh website.

  7. Registered users, shall not share their passwords or allow anyone else to access or compromise their accounts.

  8. You shall not scrape, or otherwise download in bulk, any ohcs.gov.gh website content, including but not limited to a list or directory of users on the system, User Postings or user information, or trademarks and logos.

  9. You shall not misrepresent or attempt to misrepresent your identity while using the ohcs.gov.gh website.

 

STRICTLY PROHIBITED ITEMS

 

The following are STRICTLY PROHIBITED on OHCS website. You shall NOT:

  • Use the Services in any manner that will damage, disable, overburden or impair the OHCS website, or the network(s) connected to the OHCS website.

  • Attempt to gain unauthorized access to other accounts, computer systems or networks connected to the OHCS server through hacking, password mining or any other means.

  • Obtain or attempt to obtain any materials or information about others, including e-mail addresses through any means not intentionally made available through the Services.

  • Create false identities or intentionally provide inaccurate information for the purpose of misleading others.

  • Publish content that defames, harasses or threatens others including profane, pornographic, obscene, indecent or unlawful content

  • Submit contents related to partisan political activities, advertising or any form of commercial solicitation

  • Use any material or information, including images or photographs, which are made available through the Services in any manner that infringes any copyright, trademark, patent, trade secret.

  • Share viruses, Trojan horses, worms, time bombs, corrupted files, malwares, spywares, or any other similar software that may damage the operation of our computers or properties

 

USER ACCOUNTS

Read carefully: We care about the confidentiality and security of your personal information. Please see the Privacy Policy for more information about the collection and use of data on the OHCS website

Creation of User Accounts

  1. To create a user account, you are required to provide the following information:

    • full name,

    • email address

    • country of origin

    • region of residence

    • public username and a user password

You are responsible for maintaining the confidentiality of your information and password. You represent that all information provided by you is accurate and current.

  1. Creating a user account you agree that you will never disclose or share access or access information from your user account with any third party for any reason.

  2. Login ID and Password shall remain in your possession and not be made public.

  3. OHCS shall not be responsible if your account or account information with OHCS is tampered or leaked by hacking or otherwise by any third party.

  4. In case of violation of terms and conditions and improper usage of your account, your account would be terminated by OHCS. The OHCS holds all the rights to terminate your account in case of non-compliance of regulations mentioned in this document and also after the recruitment process.

 

 

RIGHT TO USE CONTENT ON THE OHCS WEBSITE

Read carefully: The use of any information or materials on this website is entirely at your own risk for which we shall not be liable.

  1. The content and pages of the OHCS website is for your general information and use only. It is subject to change without notice.

  2. It shall be your own responsibility to ensure that any products, services or information available through this website meets your specific requirements.

  3. Website materials owned by or licensed to OHCS include, but is not limited to, designs, layouts, looks, appearances and graphics. Reproduction of materials is prohibited other than in accordance with the copyright notice which forms part of this terms and conditions.

  4. Unauthorised use of this website may give rise to claim for damages and / or be a criminal offence.

  5. This website may from time to time also include links to other websites. These links are provided for your convenience to provide further information. They do not signify OHCS endorsement or approval of the website(s). OHCS has no responsibility to the content of the linked website(s).

  6. You shall not create a link to this website from another website or documents without OHCS prior written consent.

The use of this website and dispute arising out of such use of the website is subject to the laws of the Republic of Ghana.

These Terms and Conditions will apply to all related contents displayed on this website from time to time.

 

USER POSTINGS

By posting, uploading, inputting, providing your submission you warrant and represent that you own or otherwise control all of the rights to your submission as described in this section, including without limitation, all the right necessary for you to provide, post, upload, input or submit the submissions.

By submitting or distributing your User Postings, you affirm, represent, and warrant that you have the necessary rights, license, consents, and/or permissions to produce, modify, publish, and otherwise use and distribute your User Postings in a manner consistent with the licenses granted by you and that neither your submission of your User Postings nor the exercise of the licenses granted below will infringe or violate the rights of any third party. You alone and not OHCS website, shall solely be responsible for your User Postings and consequences of posting or publishing thereof.

 

License Grant to OHCS Website

By submitting or distributing your User Postings, you hereby grant to OHCS website a worldwide, non-exclusive, transferable, assignable, sub licensable, fully paid-up, royalty-free, perpetual, irrevocable right and license, and otherwise use, make available, and exploit your User postings, in whole or in part, in any form and any media formats and through any media channel (now or hereafter developed).

 

 

OHCS WEBSITE AND OTHER PRODUCTS & SERVICES

Payment of Fees

The OHCS and other Civil Service Institutions providing services on this Site (collectively, the "Members") may offer services and products for a fee. For any service you choose to access on this Site, you agree to pay all applicable fees due. As described in the Privacy Policy, the processing of your payment information is done by the OHCS. Once your payment transaction is completed, a receipt will be issued and you will receive a confirmation text message with your name, Index number, and the payment amount. Please be informed that all monies paid in respect of fees for services and products to OHCS are non-refundable.

Online Examination.

OHCS and other Civil Service Institutions may conduct examinations in relation to recruitment or promotions for qualified applicants who are interested in joining the Ghana Civil Service or eligible Civil Service Staff who are due for promotion. Online examinations will be conducted on the OHCS website under the names of Civil Service Institutions and others who wish to use the website. To hold examinations or not is the decision of OHCS Management/ Management of other Institutions.

Online examination Process

  • Apply online

  • Vetting of application

  • Confirmation Notice

  • Payment of fee

  • Examination

 

You will not be entitled to use any of the resources of a Civil Service Officer on the online examination provided on the OHCS website, nor will you be eligible to receive Staff privileges or benefits provided to Staff of OHCS.

 

 

TRADEMARKS

Use of OHCS Names, Trademarks, and Service Marks.

The "OHCS" name and logo are "Trademarks” of the Office. You shall not use any of these Trademarks, or any variations thereof, without the OHCS’ prior written consent. You may not use any of these Trademarks, or any variations thereof, for promotional purposes, or in any way that deliberately or inadvertently claims, suggests or, in the owner’s sole judgment, gives the appearance or impression of a relationship with or endorsement by the owner.

All Trademarks not owned by OHCS that appear on the OHCS website or on, or through the services made available on or through the OHCS website, if any, are the property of their respective owners.

Nothing contained on the OHCS website should be construed as granting, by implication, estoppel, or otherwise, any license or right to use any Trademark displayed on the OHCS website without the written permission of the owner of the applicable Trademark.

 

DIGITAL MILLENNIUM COPYRIGHT ACT

Copyright owners who believe their material has been infringed on by the Office of the Head of Civil Service (OHCS) website should contact the Research, Statistics and Information Management Directorate, OHCS’ designated copyright agent in the Ministerial enclave, Accra.

Notification must include:

  • Identification of the copyright work or, in the case of multiple works at the same location, a representative list of such works at that site.

  • Identification of the material that is claimed to be infringing or to be the subject of infringing activity. Include sufficient information for OHCS to locate the material (e.g., URL, IP address, computer name).

  • Information for OHCS to be able to contact the complaining party (e.g., email address, phone number).

  • A statement that the complaining party believes that the use of the material has not been authorised by the copyright owner or an authorised agent.

  • A statement that the information in the notification is accurate and that the complaining party is the copyright owner or is authorised to act on behalf of the copyright owner.

 

INDEMNITY

You agree to, hold harmless, and indemnify the OHCS and OHCS Participants, their respective subsidiaries, affiliates, officers, governing Council members, agents and employees from and against any third-party claims, actions, or demands arising out of, resulting from or in any way related to your use of the OHCS website, including any liability or expense arising from any and all claims, losses, damages (actual and consequential), suits, judgments, litigation costs, and attorneys' fees, of every kind and nature. In such a case, OHCS or the applicable OHCS Participant will provide you with written notice of such claim, suit, or action.

 

ADDITIONAL TERMS

Termination Rights; Discontinuation of Services and Content.

You agree that OHCS, in its sole discretion, may terminate your use of the OHCS website or your participation in it, for any reason or no reason, upon notice to you. It is OHCS policy to terminate in appropriate circumstances the accounts of users of the OHCS website who are repeat copyright infringers. OHCS and the OHCS Participants reserve the right at any time in their sole discretion to cancel, delay, reschedule or alter the format of any services offered through OHCS, or to cease providing any part or all of the OHCS website content or related services, and that neither OHCS nor any of the OHCS Participants will have any liability to you for such an action. If you no longer desire to participate in the OHCS website, you may terminate your participation at any time. The rights granted to you hereunder will terminate upon any termination of your right to use the OHCS website, but the other provisions of the Agreements will survive any such termination.

 

Entire Agreement.

The Agreements constitute the entire agreement between you and OHCS with respect to your use of the OHCS website, superseding any prior agreements between you and OHCS regarding your use of the OHCS website.

 

Waiver and Severability.

The failure of OHCS to exercise or enforce any right or provision of the Agreements shall not constitute a waiver of such right or provision. If any provision of the Agreements is found by a court of competent jurisdiction to be invalid, the parties nevertheless agree that the court should endeavor to give effect to the parties' intentions as reflected in the provision and the other provisions of the Agreements shall remain in full force and effect.

 

Choice of Law/Forum Selection.

You agree that the Agreements and any claim or dispute arising out of or relating to the Agreements or any content or service obtained from or through the OHCS Site will be governed by the laws of the Republic of Ghana, excluding its conflicts of law provisions. You agree that all such claims and disputes will be heard and resolved exclusively in the courts located in and serving the Republic of Ghana. You consent to the personal jurisdiction of those courts over you for this purpose, and you waive and agree not to assert any objection to such proceedings in those courts (including any defense or objection of lack of proper jurisdiction or venue or inconvenience of forum).

 

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